01Kamaole Beach ClubBoard presentation

The 2028
booking
system.

How owners will ask for their weeks, how the office will place them, and the three things we need decided.

Stu Rasmussen, President

Tuesday 8 September 2026 · 10:00 Hawaii time
Prepared by Lonely Pine AI
02Where this starts02 / 09
200owners
at once 60seconds
to serve them

Today the whole calendar lives in one person's head.

That works because Patti is exceptional. It does not survive her being away, nobody else can check it, and between 500 and 800 weeks are claimed inside that first minute.
03What an owner does on December 2003 / 09

Twelve weeks, start to finish, in under a minute.

1Sign inAn email and a password. No registration, no app.
2One buttonTheir deeded weeks, shown back to them. Yes, these.
3Or the calendarTap the Saturdays they want, across the whole year.
4Condos, purposeHow many condos, and whether they stay, bank or rent.
5Anything elseIn their own words. Patti reads every one.
6SendTheir place in line is set the moment they press it.
Show themSign in as a twelve week owner, press Yes, request these weeks, then go back and show the calendar.
04Your test04 / 09

If this is not easy for our owners, we don't want it.

Stu Rasmussen
05So here is the answer05 / 09

Easy, in four rules.

One buttonThe twelve week owner presses one button. The one week owner taps one date.
Saturday to SaturdayEvery stay runs Saturday to Saturday, and the portal sets both ends of it for them.
No one is too earlyThe button turns itself on at exactly noon, and their place in line is set the moment they press it.
First confirm holdsIf two owners want the same week, the first to confirm keeps it and the second is told immediately, so they can choose again while the round is still open.
The honest limit: we hold an email address for about four owners in ten. The rest cannot log in, so the office phone stays open and Jhevelle enters those into the same queue, in the same arrival order. More addresses on file is the one thing that widens this.
06What Patti does with it06 / 09

Every unit, every week, on one board.

Requests land in arrival order, one row per owner. The system recommends a unit for each run, and where nothing fits it says so and offers a split or a date shift. She can rename a sold week, release it, block it, or send it to rentals. Nothing is confirmed until she confirms it.
Show themOpen the 2028 board, right click a fixed cell to rename or release, then show a request with its recommendation.
07Three rounds07 / 09

Each round only sees what the last one left.

Open now · closes Nov 15 The board Five members. The whole open calendar, placed by Patti.
Dec 20, noon Four weeks
or more About ninety owners. Sees what the board left.
Jan 1, noon Everyone
else Rental weeks join here. Sees what December left.
End of February Patti
confirms After the dues position is known for the year.
No tie ever reaches Patti as a question. Whoever confirms first holds the dates, and the calendar stops offering them the moment that happens.
08State of play08 / 09

Six things run today. Three are still ahead.

Running now

  • LiveThe owner portal, end to end
  • LiveThe office console and weekly check-in
  • LiveThe 2028 assignment board
  • LiveThe rentals view
  • LiveThe after-hours line, English and Spanish
  • LiveA monthly written report to the office

Still ahead

  • NextThe rollout, November to January
  • NextThe club website and the domain
  • NextRentals booking on that website
The club owns all of it. Everything above is built on the club's own records, and nothing is locked to us.
09Three things we need from you09 / 09

Three things we need decided.

1

How far do we go live in January?

Our plan: the board round and December 20 run on email exactly as they do today, with Patti practising in the console alongside and Nalu on Maui for December 20. January 1 then goes fully live online. You floated going further, sooner. This is the call to make today.

2

The domain

The owner portal should live at www.kbcmaui.net. That needs a release from whoever holds it today, and the club's email runs on the same domain, so the move has to be staged. We need to know who to ask.

3

Board placements, before November 15

The five board members' 2028 weeks go in first, and Patti places them. That round is open from today.

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